Content Roll-up options Part III – Data View Web Part

The Data View Web Part is sort of the Swiss-army knife of displaying data in SharePoint. It’s an Out-of-Box web part, and while it is typically focussed on showing items from a single list, it is capable of showing data from merged lists.

Here’s an example of a Data View Web Part showing the same data as our examples from the Content Query Web Part

Data View Web Part showing Merged data

It’s advantages are:

  • Can show a view with user defined filtering, grouping and sorting.
  • Has pagination of results
  • Showing extra columns of data is easy to add
  • Can filter the results by Content Type, or Metadata field values
  • Cheap (Out-of-box)
  • Designing the view is easy

It’s disadvantages are:

  • Requires SharePoint Designer – and therefore a suitably technical user
  • Can only query and merge results from a fixed set of sites – there is no ‘All Site collection’ or ‘This site and subsites option’
  • Limited by site collection boundary

In Short: Flexible in the views it presents, but it’s actual ability to roll up data is limited and could require constant maintenance. Requires someone fairly technical with SharePoint Designer to set view up.

| Introduction | Content Query Web Part | Data View Web Part |

| Lightning Conductor Web Part | Bamboo’s List Roll-Up Web Part | Conclusions |

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Content Roll-up options Part III – Data View Web Part

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