Being able to mail enable a sharepoint list is pretty cool; once enabled an email can receive email, save attachments, etc.. But what’s the address of the lists? How do you enable it? How are attachments stored, and how do we decide who to let email it?
Well, for a customer we wanted to email enable a list with an address based on the site’s title. This meant that the site would have to be created before we could enable the list. So, I stapled a feature to the site’s definition, and used a feature receiver to run my code. Continue reading “Programmatically create and configure Mail Enabled lists”
This was something that I set up in our offices, and was trying to set up for a client – but it turned out that there were a few more components involved than I’d first realised.
We have an AD group of ‘All Staff’ which contains, um, all staff. We also have a ‘Company Announcements’ list, and we wanted to send any announcements added to that list to all our staff. As an administrator, I could add an alert for the ‘All Staff’ group ( on the list click List Settings > Alert Me and then enter the group we want to email)
The ‘All Staff group’ is a Mail enabled security group, with it’s own address – e.g. firstname.lastname@example.org. The puzzle for me (not being an exchange or AD expert) was that in that case, what resolves the addresses? I’d thought that the group being mail enabled meant that you could resolve the email addresses of the users within the group – but what does that? Well, Exchange, as it happens, though I’m not sure how to configure that. The upshot of it is, though, that the AD group you want to mail needs to be mail enabled, and you may need to talk to your exchange guys too.
This is unfortunate, as in a lot of organizations making changes to AD can be a tortuous process. Still, if there is an appropriate group you can email then this is a quick win with things like Announcements lists.
Over time my inbox fills with notes of things I want to blog about – even if just as notes for myself in the future. This was one that I’d forgotten about – you can set an email alert template for an individual list! Really, it’s setting up the Alert Template (in a copy of AlertTemplates.xml), setting that that file can be used for alerts (via STSADM), and then setting that alert template to be used through the object model.
You also get to run a CAML query on the list, and access to the before and after values for items, when filtering what things to send emails about.
It’s all in this very good article.